Google Drive is a great way to share files and collaborate with colleges, but there are some limitations your users should be aware of.

google-drive-logoA Google document, file, or folder can only be shared with a maximum of 200 users. This includes viewers, commenters, and editors. Files shared publicly do not have this limitation.

A maximum of 50 people can edit and view a document, spreadsheet, or presentation simultaneously. Other users will still be able to view the item, but they won’t be able to edit it, and they won’t be visible to others working on the item. There is also a certain limit on the number of people who can view a file at the same time.

To get around these limits Google recommends that, where possible, documents should be shared publicly.

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About Author

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Karl is an award winning Director of IT for the Royal Grammar School Guildford, based near London, England. He has been working in education for more than ten years and founded ClassThink in 2013 to share technology best practice with other schools. In 2014 he won the NAACE Impact Award for support services in schools, and writes edtech articles for Education Executive Magazine.

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